Plan and execute multi-day corporate conferences for 3,000+ attendees, utilizing ~500,000 sf of meeting and exhibit space, inclusive of sales training sessions, breakout meetings, sponsor recognition events, customer recognition events, awards banquets, general sessions, panel discussions, keynote speakers, celebrity entertainment and product expos. Post-event surveys reflected consistent year-over-year satisfaction ratings of 95-99%!
Organize industry trade shows with 400+ exhibitor booths utilizing over 95,000 sf of exhibit space; source and negotiate expo services contractor; manage pre-planning and on-site execution from load-in through move-out; as well as post-event surveys and reporting.
BUDGET DEVELOPMENT & EXPENDITURE MANAGEMENT
Develop and manage $4M annual event budget; negotiate and manage vendor contracts and change orders; review and reconcile vendor billings against contracts to ensure compliance with negotiated rates/pricing; with meticulous expenditure management, achieved consistent expense reductions between $30,000 and $130,000 on multiple events.
REGISTRATION SERVICES & ATTENDEE MANAGEMENT
Manage registration process for 3,000+ attendees; multiple attendee types; single and shared rooming management; hotel room block management for 5,000+ room nights; group air travel and ground transportation; VIP services.
GENERAL SESSIONS & SPECIAL EVENTS
General sessions and dinner banquets for 1,800+ attendees utilizing up to 60,000 sf ballrooms; run RFP process to source and negotiate production contracts; work with production teams on room sets and stage designs for executive sessions, panel discussions, keynotes, special events and entertainment.
RECOGNITION AND AWARDS BANQUETS
Plan and execute banquets for groups of 100 to 1,800+ guests; work with vendors on room sets and design; review and approve food and beverage orders ensuring special dietary needs and accommodations as necessary; prepare awards presentations; source awards, travel certificates and other gifts for award recipients.
Setup and operate quarterly earnings calls for high profile public company; setup and operate both public and private webcasts; setup and operate corporate webinars for corporate meetings and training.
INVESTOR RELATIONS SUPPORT
Provided IR support in both the MRO and Hospitality industries; coordinate management team's attendance at investment banking conferences; work with analysts to coordinate multi-day NDRs for management team; manage earnings release editing and review process to include releases, scripts and Q&As; issue earnings and other press releases with newswire; setup and operate earnings calls for high profile public company; coordinate earnings call follow-up communications process with covering analysts on behalf of management team; coordinate investor days and facility tours for investors and banking analysts; provide ppt support to management team for investor presentations.
C-SUITE EXECUTIVE ADMINISTRATIVE SUPPORT
15 years' experience providing support to chief officers in both the private and public sectors; managed calendar and travel (domestic & international; commercial & private charter; visa applications) for multiple executives concurrently.